Administration Officer (Woodville, SA)

Since 1906, our O'Donnell Griffin division has played an integral role in the development of Australasian infrastructure for Government and private industry. As a leading provider, O'Donnell Griffin has the capability to provide a complete electrical and communications engineering solution.
We currently have an exciting opportunity for an experienced Administration Officer to work with our South Australia team. This will be a challenging and rewarding role which forms an integral part of our O’Donnell Griffin - Telecomm, Buildings and Fire team.
Reporting to the General Manager this role will be based in Woodville South Australia and will be primarily responsible for providing executive and administrative support to the General Manager and her management team, as well being primarily responsible for managing the national key account administrative function.

The primary responsibilities of this role will include, but are not limited to:

•       Providing high level administrative and clerical support to the GM and direct reports of the GM.
•       Collate and prepare correspondence, memoranda, submissions, presentations and other material of a confidential nature as directed, including but not limited to reports, submissions, proposals and presentations.
•       Manage the arrangements for management meetings, and other internal and external meetings and business functions held by the Management team; including accommodation bookings, flight arrangements, catering, preparation of agendas and attachments for distribution, and taking minutes where appropriate.
•       To ensure all administration tasks undertaken by the National Key Account Administration team members meet expectations in terms of quality, accuracy timeliness and throughput.
•       Effectively manage the flow of documentation required to facilitate the efficient completion of jobs to invoice stage.
•        To update contract data and details and assist in the loading of new information into Pronto, ensuring all appropriate personnel are informed about the new site and/or adjustments to the contract terms and conditions.
•        To produce customer and internal reports as required.
•        To manage and action Work in Progress and Open Calls reports to provide support to the National Key Account Manager and Operations Managers to achieve timely processing and closure of all outstanding jobs.

To be considered for this role you will possess the following experience and personal qualities:

•       Previous experience in an executive support and or Service/Maintenance Administration role will be highly regarded.
•       An intermediate to advanced understanding of the MS Office Suite of products.
•       An excellent telephone manner.
•       A “can do” attitude with ability to work on competing priorities.
•       Exceptional customer relation skills.
•       The ability to communicate effectively with varying levels of personnel.
•       Exposure to, and dealing with, confidential and commercially sensitive information.
•       The ability to work autonomously with minimal supervision and able to excel under pressure.
•       A basic understanding of financial and business principles.
•       Experience using Business Management System, Pronto an advantage.
•       A minimum of two (2) years’ previous experience in a similar role within a maintenance based company or organisation.
•       Advanced data entry skills.

In return RCR is committed to developing our people and offering a dynamic working environment where our actions reflect our core values of integrity, mutual respect, open communication and commitment to goals. If you are interested in applying for this role or hearing further send your up-to-date resume to This e-mail address is being protected from spambots. You need JavaScript enabled to view it quoting Reference Number RCR505.